Tourism Winnipeg

B U S I N E S S P L A N • 2 3 7. S TA FF I N G The staff budget consists of paid staff, and seconded members from Police and Fire. Staffing would ramp up as the Games grow closer but would start with a full-time Chief Operating Officer, administrative assistant, and secondments from Police and Fire. The secondments from Police and Fire are considered value in-kind contributions with arrangements to be worked out with the RCMP, Police and Fire. As the Games get closer, managers will be added in finance, marketing, operation logistics, and sport management. Staff costs and volunteer services, excluding secondments, are approximately: 2018 $100,000 2019 $150,000 2020 $175,000 2021 $200,000 2022 $500,000 2023 $1,190,000 8 . VO LU N T E E R S The budget for volunteer costs includes: clothing (approximately $300,000), food and beverage (approximately $600,000), training, gifts and wind-up. The cash cost of part of these costs may be offset by larger in-kind contributions. Secondments from Police and Fire to coordinate volunteers are considered value in-kind contributions with arrangements to be worked out with the RCMP, Police and Fire. 9. V E N U E R E N T A N D COS T S This category covers all venue related costs for the 60 sports. This includes rent and venue staffing and services during the event, and staging. Venue costs has been estimated based on prior experiences, current rent costs, estimated staffing, plus inflationary addition to reflect 2023. 10. A D M I N I S T R AT I O N A N D F I N A N CE Administration and finance include all office related expenses such as office rent, office equipment, telecommunications, postage and courier, printing, professional services, legal and bank fees. A sponsorship for shared office space will be sought. Administration also includes $7,509 received from the SETF for the required site visit by the WPFG Federation in 2016. 11. SECU R I T Y Security includes hard costs for contracted security as well as value in-kind services from RCMP and Winnipeg Police Service. Secondments from Police and RCMP to security are considered value in-kind contributions with arrangements to be worked out with the RCMP and Police. This includes one position from each of the RCMP and Winnipeg Police seconded to coordinate an integrated security plan. Security will be required at opening and closing ceremonies, sport hubs, major venues and at the airport. 12 . T R A N S P O R TAT I O N Transportation includes costs related to vehicles such as public transit, shuttle vans, cars, insurance and fuel. The majority of costs are for transit services. Transportation costs such as transit and rental vans and cars have been allocated as cash/hard costs, but there may be opportunity for some transportation costs to be provided as value in-kind. 13 . S P O R T M A N AG E M E N T, SU PPL I E S A N D SE RV I CE S A significant expense is related to costs for equipment, supplies and services in servicing the sports of the 2023 Games. This includes approximately $100,000 for medals. 14 . I N FO R M AT I O N T EC H N O LO GY A N D I N SU R A N CE Estimates for information technology are approximately $600,000, and insurance is estimated at slightly under $200,000. 15. MARKETING, COMMUNICATIONS & SPONSORSHIP COSTS This category includes marketing costs, social media and sponsorship fulfillment costs. Based on past events, the Games generates substantial in-kind advertising and support from media partners. Communications will include media related costs such as backdrops, media centre, media kits and photography, as well as translation costs. This category also includes information and marketing materials and services that are in-kind from the provincial and municipal tourism agencies. 16 . CE R E M O N I E S This includes expenditures involved in the opening ceremonies for the 2023 Games. Manitoba is well known for staging exceptional opening ceremonies for major events. These costs will include partnership costs, sound and lights, talent and pageantry. This budget will also include some funds for staging, entertainment/social events for participants and their families. 17. LEG AC Y The budget allocates $150,000 towards legacy projects from the 2023 Games. The local legacy project is to expand sports opportunities for inner city youth in Winnipeg. 18 . CO N T I N G E N C Y A N D OT H E R The budget allocates $500,000 of the cash budget for unforeseen costs and for risk management. Any contingency monies unused could provide additional funds towards legacy.

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